Insurance - Company Secretary and Head of Governance

Job Title: Insurance - Company Secretary and Head of Governance
Contract Type: Permanent
Location: Hong Kong
Salary: Negotiable
Reference: 11224_1593488847
Contact Name: Jayden Ho
Contact Email:
Job Published: June 30, 2020 11:47

Job Description

We are now seeking for the Head of Governance/Company Secretary


  • Organise meetings of the Board and Board Committees (Audit, Risk etc.), of the company (Asia) Limited as well as meetings of the key subsidiary boards within the HK Group, and ensure the smooth running of their functions and activities
  • Ensure that HK Group Board and executive meetings and procedures comply with all applicable local regulations and guidelines from the Hong Kong Insurance Authority, Medical Association
  • Provide oversight of, and regular advice on the design, structure and ongoing organisation of committees of senior management within the HK Group
  • Draft the Board's agenda and those of its Committees in close liaison with the Chair, the Managing Director/General Manager and the Chair of each of the Committees
  • Prepare and issue minutes of Board meetings and Board committee meetings
  • Organise any international Board visits and Board strategy offsite meetings
  • Advise the Chair on matters of Board protocol and operations
  • Be the first point of call for all non-executive directors
  • Ensure that appropriate induction, on-boarding and ongoing training requirements are provided for non-executive directors
  • Liaise closely with the Legal Director, Group Chief Legal Officer and Group Company Secretary on legal and governance matters
  • Work closely with the Hong Kong Functions' Legal Team on legal and corporate advisory matters affecting Boards and Committees
  • Work closely with the Hong Kong Risk Team on regulatory matters affecting Board and Committees, including the effectiveness of the risk management framework
  • Provide support and advice to the Hong Kong Functions' finance teams, other functional teams, and the businesses on financial and corporate transactions from a company secretarial perspective
  • Advise Board members on changes in governance practice as and when these occur
  • Ensure, in conjunction with the Finance team and Auditors, that where required, annual reports and accounts and other statutory filings are produced for the companies within the HK Group and are filed within statutory deadlines
  • Maintain a strong external network of company secretarial professionals


  • Postgraduate or other specialist legal or corporate governance qualifications highly desirable
  • Membership of relevant professional bodies desirable, including but not limited to HKICS.
  • Relevant experience in blue-chip organisations, financial institutions or insurance companies is highly preferred
  • To be a Degree holder or Diploma holder in Company Secretarial Studies with associate membership of not limited to HKICS
  • To be a qualified Chartered Secretary, with relevant experience in a regulated entity in Hong Kong or other common law jurisdictions
  • Minimum of 10 years secretarial experience gained from blue-chip organisation, financial institutions, insurance companies is preferred
  • Proficiency in MS Word, Excel, Power Point and Chinese word processing;
  • Good command of written and spoken Chinese and English

Please contact Jayden Ho for more information +852 9822 1649 / +852 2986 1950


Interested candidate, please CLICK apply button to apply online or send your resume in MS word format to Hillman Ross Recruitment Solution Professional

Please note that only shortlisted candidate will be notified. All information will be treated in strict confidence and solely used for recruitment purposes.